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SMS and Email Appointment Reminder Software

Keep clients informed with the SMS and email communication features in your practice management software (PMS). Automate appointment confirmations, reminders, and updates to reduce admin tasks, improve client engagement, and maintain a well-organized schedule.

Simplify Client Communication & Reduce No-Shows

Send timely, convenient messages with our integrated SMS and email tools. Whether it’s appointment reminders or bulk updates, our user-friendly system supports your workflow by ensuring dependable client communication.

Simplify Client Communication

SMS Templates for Healthcare

Communicate professionally with SMS templates designed for healthcare clinics. From reminders to follow-up messages, our practice management templates save you time while keeping communication consistent and effective.

SMS Appointment Confirmation Software with Real-time Updates

Real-time appointment updates help you stay on top of your schedule. With Zanda, SMS confirmations instantly log client confirmations or cancellations, keeping your calendar current.

Reduce No-Shows

SMS Appointment Reminder PMS

Missed appointments can disrupt your day. Our SMS reminder software sends up to three client reminders per appointment with time-zone-specific delivery, helping reduce no-shows and ensuring your schedule runs smoothly.

Email Appointment Reminder Software

ake appointments stress-free with reliable email reminder software. Go beyond basic reminders by sharing pre-visit instructions, clinic directions, and essential details to prepare clients for their visits.

HIPAA Compliant Texting Platform

Keep client data secure with a healthcare texting platform meeting the highest standards, including HIPAA-compliant and ISO-certified protection. This ensures your patient data is safely stored and fully compliant with healthcare privacy laws.

Benefits of SMS and Email Communications for Your Clinic

Easy Appointment Booking

Make scheduling straightforward. Our client portal allows clients to book appointments online, while automated reminders and confirmations keep your schedule in order.

Instant Appointment Confirmations

Reduce uncertainty with real-time updates. Clients can confirm appointments by replying to SMS reminders, helping you maintain a well-managed calendar.

Automated Appointment Reminder Software

Increase your attendance rates. Our SMS and email reminders ensure clients are notified ahead of time, helping to minimize no-shows and cancellations.

Intuitive Payment Communications

Easily manage financial communication with clients. Send invoices and payment reminders automatically via SMS or email, saving time and reducing manual follow-ups.

Convenient Bulk Messaging

Reach your entire client base in a flash. With Zanda, you can coordinate communication about holiday closures, practitioner availability, new services, and more in just a few clicks.

Efficient General Communications

Keep clients informed, whether it’s a single message or an update to your entire client list. Zanda makes it easy to communicate effectively and professionally.

Time-Saving Automations

Configure automated SMS and email actions to send new client information, pre-appointment information, telehealth links, post-visit instructions, invoices, and recall communications for inactive clients.

Ready-to-Use SMS and Email Templates

Access a library of SMS and email templates designed for clinics like yours. Easily configure each template to fit your needs, and use communication merge fields to create personalized, relevant messages for every client.

Grow Your Practice with Zanda

Stay on top of the latest developments in practice management. From step-by-step tutorials to actionable tips on our blog and the new Zanda Academy, we provide resources to help you get the most from our SMS and email tools.

Improve Communication and Care

Take control of your practice with tools designed to enhance efficiency, reduce no-shows, and improve client satisfaction. Start with Zanda and experience communication solutions that keep your clinic running smoothly.

See What Practitioners Are Saying About Our Client Communication Features

I use Zanda across two separate businesses. I loved it so much with the first that when I set up the second, I just knew I had to use Zanda as my diary manager. It saves me so much administration time and is so much more than a diary. The forms, correspondence templates, email and SMS features have all been so incredibly helpful in my business. Clients also comment frequently on how ‘professional’ my correspondence looks. This is largely due to Zanda.
Kat
Zanda sends SMS reminders to my clients, that has saved me hours of time each week! I use this daily to update my calendar … My daughter set up Zanda for me in the school holidays and she tells me it was very easy.
Brooke F.
Ability to send text message directly to clients from the dashboard is a great tool to have, helps to prevent a lot of missed appointments.
Steph
Zanda allows me to send bulk emails to my clients. I appreciate the ease of getting to their communication logs and all their appointments.
Christina Shaw
Client attendance increased significantly since implementing a reminder SMS system, thanks to Zanda.
LMPsychology
I LOVE Zanda! It has allowed me to run my clinic with little administrative support. The two-way SMS feature is a game-changer & allows efficient communication with clients…
AJ
Zanda has been a life changer for me as a psychologist doing my own admin, reception, etc! The automatic SMS reminders asking for confirmation of appointments have cut down admin time. The ability to enter different locations is very helpful, being able to enter ‘school’, ‘home visit’, ‘park’, ‘Zoom’, etc.
Tanya
Zanda has helped my practice alot, with automated SMS reminders and a great calender system I’m saving time in these areas.
B. Fisher

Professions We Serve

Professions We Serve

Psychology

Designed for psychologists and clinical mental health professionals.

Zanda provides psychologists with secure, compliant tools to manage client records, simplify communication, and run remote sessions with ease.

  • Client Notes & Progress Tracking
  • Client Portal
  • Telehealth Integration 
  • Claiming & Billing
Learn more

Counselling

Supporting counselors, psychotherapists, therapists, and social workers.

Zanda provides counselors with a secure and easy-to-use platform for efficient client management, enhanced communication, and impactful care.

  • Secure Client Notes
  • Appointment Scheduling & Reminders
  • Telehealth Integration
  • Client Invoicing & Payments
Learn more

Physiotherapy

Serving physiotherapists, and movement specialists

Zanda helps physiotherapists zip through their to-do lists with time-saving tools for appointment management, clinical notes, and exercise programs.

  • Appointment Reminders & Online Scheduling
  • Clinical Notes Templates
  • Physitrack Integration
Learn more

Speech Pathology

Supporting speech therapists, pathologists, and language specialists.

Zanda provides speech therapists with efficient tools for session management, assessments, and tracking client milestones.

  • Configurable Forms & Assessments
  • Group Session Coordination
  • Integrated Billing & Invoicing
Learn more

Occupational Therapy

Efficient tools for occupational therapists and rehabilitation specialists.

Zanda helps practitioners stay on top of appointment management, client documentation, and billing with an all-in-one system that’s easy to use. 

  • User-Friendly Calendar & Bookings
  • Treatment Notes & Documentation
  • HIPAA-Compliant Telehealth
  • Automated Invoicing & Payments
Learn more

Allied Health

Occupational therapists, homeopaths, massage therapists, naturopaths, and more.

Zanda helps allied health professionals thrive with specialized tools to manage sessions, track progress, and process payments.

  • Clinical Notes & Templates
  • Group Session Management
  • Automated Invoicing
Learn more

Osteopathy

The right tools for osteopaths and musculoskeletal health professionals.

Zanda makes practice management simple with flexible scheduling, secure documentation, and automated billing, ensuring smoother practice operations.

  • Multi-Location Calendar
  • Custom Notes & Body Charting
  • HIPAA-Compliant Zoom Telehealth & Client Portal
  • Integrated Invoicing & Payments
Learn more

Social Work

Designed for social workers, case managers, and behavioral health professionals.

Zanda provides client-centered tools for appointment coordination, documentation, and communication, ensuring smooth workflows and more effective support services.

  • One-Click Calendar Management
  • Access Notes from Anywhere
  • HIPAA-Compliant Telehealth
  • Custom Forms & Invoicing
Learn more

Massage Therapy

Practice management for massage therapists and bodywork practitioners.

Zanda makes it easy to organize appointments, track treatment progress, and handle billing for efficient practice operations.

  • Online Booking & Reminders
  • Custom Notes & Progress Tracking
  • Secure Client Management
  • Intuitive Invoicing & Payments
Learn more

Chiropractic

Efficient tools for chiropractors and spinal health professionals.

Zanda helps chiropractors simplify patient management with easy scheduling, secure documentation, and hassle-free billing—all in one platform.

  • Drag-and-Drop Calendar
  • Custom Treatment Notes
  • HIPAA-Compliant Intake Forms
  • Integrated Invoicing & Payments
Learn more

Mental Health

Designed for therapists, psychologists, counselors, and social workers.

Zanda equips mental health practitioners with secure tools for client management, telehealth, documentation, insurance claiming, and documentation.

  • HIPAA-Compliant Zoom Telehealth
  • Custom Treatment Notes
  • Online Booking & Reminders
Learn more

Podiatry

Supporting podiatrists and foot health specialists.

Zanda helps podiatrists stay organized with seamless appointment coordination, secure documentation, and integrated billing—keeping the focus on patient outcomes.

  • Intuitive Calendar & Bookings
  • Custom Treatment Notes
  • HIPAA-Compliant Zoom Telehealth
  • Flexible Invoicing & Payments
Learn more

Nutrition

Practice management for nutritionists, dietitians, and wellness practitioners.

Zanda improves scheduling, documentation, and billing with tools built to support client progress and coordinate daily tasks.

  • Intuitive Calendar & Bookings
  • Custom Notes & Progress Tracking
  • HIPAA-Compliant Telehealth
  • Flexible Invoicing & Payments
Learn more

Naturopathy

Simplified admin for naturopaths and holistic wellness practitioners.

Zanda helps naturopaths manage client appointments, records, and payments with ease, ensuring a well-organized workflow.

  • Drag-and-Drop Calendar
  • Custom Notes & Session Tracking
  • Client Portal & Telehealth
  • Integrated Invoicing & Payments
Learn more

Homeopathy

All-in-one system for homeopaths and holistic health practitioners.

Zanda simplifies practice management with easy scheduling, secure client records, and integrated billing, reducing admin work for a smoother workflow.

  • Flexible Calendar & Bookings
  • Custom Treatment Notes
  • HIPAA-Compliant Telehealth
  • Automated Invoicing & Payments
Learn more

Acupuncture & Chinese Medicine

Simplified admin for acupuncturists and Chinese medicine practitioners.

Zanda reduces admin workload and improves efficiency for holistic health practitioners with easy calendar management, secure documentation, and seamless billing.

  • User-Friendly Calendar & Bookings
  • Custom Treatment Notes
  • HIPAA-Compliant Zoom Telehealth
  • Integrated Invoicing & Payments
Learn more

Personal Training

Supporting personal trainers, fitness coaches, and strength specialists.

Zanda includes streamlined scheduling, online payments, and secure client management.

  • Easy Scheduling & Automated Reminders
  • Configurable Note Templates
  • Client Portal & Zoom Integration
  • Invoicing & Payments
Learn more

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