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HIPAA-Compliant Scheduling Software for Allied Health Practices

Built for busy clinics, Zanda simplifies appointment scheduling for allied health professionals. Easily manage your calendar, maintain HIPAA-compliance, and deliver quality care on your terms.

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Why choose Zanda for your appointment scheduling software?

Put your workflow on autopilot while staying in control. Our HIPAA-compliant scheduling software keeps your day running smoothly with built-in automations that reduce no-shows, fill last-minute gaps, and engage inactive clients.

Let clients self-book at their convenience through your online portal, while you stay focused on more important tasks—not chasing confirmations. Secure scheduling tools that are compliant and easy to use keep your day productive, not reactive.

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Comprehensive tools for appointments

Appointment reminders

Reduce no-shows. Send automatic appointment reminders via SMS or email, keeping clients in the loop and your schedule moving.

Waitlist management

Turn cancellations into opportunities. Zanda includes automatic waitlist suggestions, prompting you to send an SMS and fill your calendar fast.

Online booking

Let clients book on their terms. Our patient scheduling software enables 24/7 online booking so clients can schedule when it suits them, while you keep full control of your availability.

Automatic appointment confirmation

Send appointment confirmations instantly. Once booked, Zanda alerts both client and practitioner by SMS or email, ensuring everyone’s on the same page and ready to go.

Personal appointments

Manage your schedule effectively with personal appointments. Account for personal commitments without disrupting your professional availability or daily operations.

Group appointments & classes

Zanda supports the scheduling of group appointments and classes. Set participant limits, enable prepayments for online bookings, and simplify the registration process.

Appointment flags

Use appointment flags as visual indicators to distinguish appointment types. These color-coded markers make it easy to manage your schedule and stay on top of your day.

Client portal

Offer convenience with the client portal. Clients can manage appointments, settle payments, and handle tasks independently–reducing your admin workload and saving you time.

Google & Outlook Calendar Sync

Sync with Google and Outlook to simplify calendar management.

Why HIPAA compliance matters in appointment scheduling

Using therapy scheduling software that meets HIPAA standards helps protect your practice from legal risks. Zanda keeps your data safe through:

  • End-to-end encryption
  • Permission-based user access
  • System-wide security protocols

Configurable calendar

Calendar groups

Use Groups to organize your view by team, specialty, or service type.

Location filter & time zones

Manage calendars by location and view local time zones at a glance.

Availability

Set availability to show when practitioners are on or off the clock.

Calendar display settings

Set display rules that match how you work.

Calendar filter

Use smart filters to surface appointment details like note status, flags, or resource use.

Hover card

Get details instantly by hovering over an appointment.

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Hear from practitioners using Zanda

Zanda has played an essential role in evolving our service. We found it an easy system for the whole team to learn to use. We are a small charity and Zanda has streamlined our processes and saves us huge amounts of admin time. It gives us everything we need to organise our services and client data, and is easy to use for those less confident with tech systems.
Sarah
I use this app for work, I am a foot care practitioner in a clinic. Great way to keep track of appointments & client records. I highly recommend Zanda!!!
Melissa Martorano
The interface is really user-friendly, it has great features that are needed for Private Practice and great customer support. I especially love the client profile section and the fact that it’s easily adaptable to any client base (such as minors and couples!). You can add contacts to get appointment reminders, as well as the client themselves, and you can add an emergency contact.
Kim Simmons
I have been using Zanda for 18 months now to run my massage and personal training businesses. I use it to keep client records and keeping my diary. The app is easy to use and has helped me progress my business to the next level.
Adam
I like the way it just keeps improving and how easy it is to obtain help if you get stuck doing something. I find it easy to use and I can add information easily to my customer files in the software
Judith C.
Easier to keep track of everything as each client has an account, which you can use for SMS/email reminders, booking in, payments, templates to save time, etc.
Jamie V.,
ADHD Life Coach/Clinical Hypnotherapist
I love most everything about Zanda. Super easy to use and has made our client management more efficient.
Demetrius Gabriel
I like the integration of easy-to-use client management software with the ability to track the money! I can export my invoices straight into Xero!! Everything related to my practice is in one space. I can manage clients and my invoicing of clients as well as helping with my accounting and bookkeeping. Oh, and keeping an eye on debtors too!!
Matt S.

Professions we serve

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Psychology

Designed for psychologists and clinical mental health professionals.

Zanda provides psychologists with secure, compliant tools to manage client records, simplify communication, and run remote sessions with ease.

  • Client Notes & Progress Tracking
  • Client Portal
  • Telehealth Integration
  • Claiming & Billing
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Counselling

Supporting counselors, psychotherapists, therapists, and social workers.

Zanda provides counselors with a secure and easy-to-use platform for efficient client management, enhanced communication, and impactful care.

  • Secure Client Notes
  • Appointment Scheduling & Reminders
  • Telehealth Integration
  • Client Invoicing & Payments
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Physiotherapy

Serving physiotherapists, and movement specialists

Zanda helps physiotherapists zip through their to-do lists with time-saving tools for appointment management, clinical notes, and exercise programs.

  • Appointment Reminders & Online Scheduling
  • Clinical Notes Templates
  • Physitrack Integration
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Speech Pathology

Supporting speech therapists, pathologists, and language specialists.

Zanda provides speech therapists with efficient tools for session management, assessments, and tracking client milestones.

  • Configurable Forms & Assessments
  • Group Session Coordination
  • Integrated Billing & Invoicing
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Occupational Therapy

Efficient tools for occupational therapists and rehabilitation specialists.

Zanda helps practitioners stay on top of appointment management, client documentation, and billing with an all-in-one system that’s easy to use.

  • User-Friendly Calendar & Bookings
  • Treatment Notes & Documentation
  • HIPAA-Compliant Telehealth
  • Automated Invoicing & Payments
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Allied Health

Occupational therapists, homeopaths, massage therapists, naturopaths, and more.

Zanda helps allied health professionals thrive with specialized tools to manage sessions, track progress, and process payments.

  • Clinical Notes & Templates
  • Group Session Management
  • Automated Invoicing
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Osteopathy

The right tools for osteopaths and musculoskeletal health professionals.

Zanda makes practice management simple with flexible scheduling, secure documentation, and automated billing, ensuring smoother practice operations.

  • Multi-Location Calendar
  • Custom Notes & Body Charting
  • HIPAA-Compliant Zoom Telehealth & Client Portal
  • Integrated Invoicing & Payments
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Social Work

Designed for social workers, case managers, and behavioral health professionals.

Zanda provides client-centered tools for appointment coordination, documentation, and communication, ensuring smooth workflows and more effective support services.

  • One-Click Calendar Management
  • Access Notes from Anywhere
  • HIPAA-Compliant Telehealth
  • Custom Forms & Invoicing
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Massage Therapy

Practice management for massage therapists and bodywork practitioners.

Zanda makes it easy to organize appointments, track treatment progress, and handle billing for efficient practice operations.

  • Online Booking & Reminders
  • Custom Notes & Progress Tracking
  • Secure Client Management
  • Intuitive Invoicing & Payments
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Chiropractic

Efficient tools for chiropractors and spinal health professionals.

Zanda helps chiropractors simplify patient management with easy scheduling, secure documentation, and hassle-free billing—all in one platform.

  • Drag-and-Drop Calendar
  • Custom Treatment Notes
  • HIPAA-Compliant Intake Forms
  • Integrated Invoicing & Payments
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Mental Health

Designed for therapists, psychologists, counselors, and social workers.

Zanda equips mental health practitioners with secure tools for client management, telehealth, documentation, insurance claiming, and documentation.

  • HIPAA-Compliant Zoom Telehealth
  • Custom Treatment Notes
  • Online Booking & Reminders
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Podiatry

Supporting podiatrists and foot health specialists.

Zanda helps podiatrists stay organized with seamless appointment coordination, secure documentation, and integrated billing—keeping the focus on patient outcomes.

  • Intuitive Calendar & Bookings
  • Custom Treatment Notes
  • HIPAA-Compliant Zoom Telehealth
  • Flexible Invoicing & Payments
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Nutrition

Practice management for nutritionists, dietitians, and wellness practitioners.

Zanda improves scheduling, documentation, and billing with tools built to support client progress and coordinate daily tasks.

  • Intuitive Calendar & Bookings
  • Custom Notes & Progress Tracking
  • HIPAA-Compliant Telehealth
  • Flexible Invoicing & Payments
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Naturopathy

Simplified admin for naturopaths and holistic wellness practitioners.

Zanda helps naturopaths manage client appointments, records, and payments with ease, ensuring a well-organized workflow.

  • Drag-and-Drop Calendar
  • Custom Notes & Session Tracking
  • Client Portal & Telehealth
  • Integrated Invoicing & Payments
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Homeopathy

All-in-one system for homeopaths and holistic health practitioners.

Zanda simplifies practice management with easy scheduling, secure client records, and integrated billing, reducing admin work for a smoother workflow.

  • Flexible Calendar & Bookings
  • Custom Treatment Notes
  • HIPAA-Compliant Telehealth
  • Automated Invoicing & Payments
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Acupuncture & Chinese Medicine

Simplified admin for acupuncturists and Chinese medicine practitioners.

Zanda reduces admin workload and improves efficiency for holistic health practitioners with easy calendar management, secure documentation, and seamless billing.

  • User-Friendly Calendar & Bookings
  • Custom Treatment Notes
  • HIPAA-Compliant Zoom Telehealth
  • Integrated Invoicing & Payments
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Personal Training

Supporting personal trainers, fitness coaches, and strength specialists.

Zanda includes streamlined scheduling, online payments, and secure client management.

  • Easy Scheduling & Automated Reminders
  • Configurable Note Templates
  • Client Portal & Zoom Integration
  • Invoicing & Payments
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