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Payment Processing and Invoicing for Healthcare

Simplify scheduling and invoicing together in your practice management system. Zanda helps you stay organized, get paid faster, and reduce admin.

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Streamlined booking and invoicing systems

Rely on an integrated practice management system to manage bookings, invoices, and payments—without bouncing between tools.

Automated invoicing

Every session booked generates an invoice. No double entry, no chasing. Your calendar and billing are always connected.

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Secure payments

Save time with returning clients. With built-in Stripe integration, managing payments is secure, fast, and easy for everyone.

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100,000+ invoices created every month in Zanda

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Flexible payment options that work for you

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Upfront or post-session billing

Offer prepayment to lock in bookings or invoice later when needed. Zanda gives you the control to reduce no-shows and stay on top of your revenue.

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Options clients appreciate

Give clients the flexibility to prepay online or receive an invoice after their session. It’s a simple way to support different needs—be it insurance, budgeting, or personal preference.

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Faster payments, improved cash flow

Accept prepayment or use automated post-appointment invoicing. Flexible tools support a consistent cash flow and make outstanding payments easy to track.

HIPAA-compliant payment processing

Secure encrypted transactions

All transactions are encrypted and processed through PCI DSS-compliant systems that keep sensitive card data protected from unauthorized access.

HIPAA-ready payment processing

Zanda keeps protected health information (PHI) separate from billing data, so you stay compliant while respecting client privacy—no extra steps or added complexity.

Transparent audit-ready records

Track every payment with full details—date, time, amount, method, and user. Zanda builds a clear audit trail so you’re ready for internal reviews or compliance audits.

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Integrated one-step billing tools

Trigger payments from invoices

With everything connected, there’s no switching tools or chasing confirmations—just faster payments and smoother workflows for your team and clients.

One click to bill or send

Access payment options right from each invoice. Charge a stored card, send a link, or take payment in person without needing to jump between different tools or re-enter payment info.

Real-time payment status tracking

Get payment status updates the moment they’re processed. Invoices update automatically, receipts are ready instantly, and both you and your client stay in the loop with no manual tracking.

Accurate billing without extra work

Reduce manual input and avoid common billing errors. Zanda keeps records synced automatically, helping your team cut down on admin time and shift attention back to care.

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Create and send invoices

Professional branded invoices

Create branded invoices with your logo and details in just a few clicks. It’s one more way to keep your communications consistent and professional from booking to billing.

Flexible delivery methods

Email invoices from your dashboard, set them up to send automatically, print them for in-person use, or send a secure payment link by SMS or email.

Payment insights

Stay on top of invoice activity. See which invoices are sent, paid, or overdue right on the calendar. Then automate reminders to save time, reduce follow-ups, and speed up your payment cycle.

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Secure online payments

Self-service client portal

Let clients book sessions, check balances, pay invoices, complete and download forms, view upcoming appointments, and join telehealth sessions. The portal is secure, intuitive, and always available.

End-to-end payment security

Make it easy for clients to enter payment info directly into a secure, PCI-compliant form. Card data is encrypted and stored by Stripe, helping you stay compliant without handling card data.

One-click payment convenience

Enable quick payments with saved card details. Clients can settle invoices in seconds without phone calls or extra steps.

Privacy controls for every client

Keep client data secure with a portal designed for healthcare. Every transaction is protected by strict data privacy standards—so you can maintain confidentiality and client trust.

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Privacy & data compliance

Zanda is certified & compliant with the following security & privacy standards.

Connected tools for smarter practice management

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Xero accounting & tax integration

Connect data with Xero

Export invoices and payments directly to Xero. Avoid double entry, reduce admin time, and ensure your finances stay accurate and up to date.

Automate bookkeeping

Push invoices and payments straight to Xero. Keep accurate records of income, taxes, and receivables, without manual entry.

Simplify tax compliance

Ensure your tax data is attached and accounted for. Zanda and Xero work together to give you accurate figures and less admin at the end of the year.

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Stripe payment integration

Built-in card payment processing

Take card payments directly through Zanda—no terminals or third-party setup needed. Stripe handles processing in the background, so clients can pay online while you can focus on care.

Stripe-verified security controls

Stripe encrypts and tokenizes every transaction—nothing stored, nothing exposed—so your practice stays PCI compliant and clients can safely save card details for faster checkouts.

Group practice payments

Accept payments for multiple practitioners. Individual Stripe accounts can be connected to their owner’s practitioner profiles in Zanda, with payments processed using the default business Stripe account.

Zanda at a glance

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Secure & connected

Invoicing, payments, and privacy controls in one platform. Zanda helps you move faster, stay compliant, and reduce time-consuming tasks, from front desk to finance.

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Efficient & error-free

Automate repetitive billing tasks so your team can stay focused on clients. Zanda handles the invoicing, tracking, and syncing—reducing errors and saving time.

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Global & compliant

Comply with healthcare billing rules across regions. Zanda supports HIPAA, GDPR, The Privacy Act, and more, so your payment processes stay unified, secure, and compliant from one platform.

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Flexible & scalable

Simplify payments as your practice grows. Zanda reduces billing friction, boosts client satisfaction, and keeps your financial information accurate and easy to manage.

Feedback from practices like yours

See how teams save time and get paid faster with all-in-one billing from Zanda.

My Virtual Assistant business works with psychotherapists, counsellors and psychologists in private practice and we always recommend Zanda to them when they are looking to upgrade their systems to an EHR. The fact that invoices can be customised to allow easy medical insurance invoicing is great and a real time saver.
Kim Simmons
Since I have started using Zanda, my practice runs so much smoother, far less no shows with email and text reminders. Also, a much easier way to keep track of unpaid invoices.
Jodie Ward
I use Zanda for my private practice as a therapist with diary management, record keeping, telehealth calls, and invoicing, and have been doing so for a couple of years. It is a straightforward system to use for invoicing, and this helps me keep on top of the financial aspects of my work.
Lydia Pell
Before deciding on Zanda, I had tried many different systems and they just didn’t give me everything I needed. My clients can book online, choose to pay before the appointment with the Stripe facility. I can email all my invoices easily. Easy to look up unpaid accounts and see future bookings and potential income.
Liberation Holistic Health
Zanda is great for counsellors – it has an easy-to-use platform. It’s so easy to navigate and set things up to integrate with my website. Billing and tracking payments is also super easy.
Tanya Mitchell
We love Zanda, it has reduced no-shows. Made invoicing, reporting and management of the administration tasks so much easier. I wish I had found it for our practice from the get-go!!!
Aley Light
We have found Zanda to be an awesome addition to running our practice efficiently. From the easy to use interface to all the features you need to keep on top of invoicing and client appointments. There are always great updates to the features offered and the Zanda team are always open to suggestions for improvements.
Camille Folley
I was able to quickly learn Zanda. The scheduling and invoicing are simple, and it is easy to track payments as well. It does everything I need it to do for my business!
Ashley C

Professions we serve

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Psychology

Designed for psychologists and clinical mental health professionals.

Zanda provides psychologists with secure, compliant tools to manage client records, simplify communication, and run remote sessions with ease.

  • Client Notes & Progress Tracking
  • Client Portal
  • Telehealth Integration
  • Claiming & Billing
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Counselling

Supporting counselors, psychotherapists, therapists, and social workers.

Zanda provides counselors with a secure and easy-to-use platform for efficient client management, enhanced communication, and impactful care.

  • Secure Client Notes
  • Appointment Scheduling & Reminders
  • Telehealth Integration
  • Client Invoicing & Payments
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Physiotherapy

Serving physiotherapists, and movement specialists

Zanda helps physiotherapists zip through their to-do lists with time-saving tools for appointment management, clinical notes, and exercise programs.

  • Appointment Reminders & Online Scheduling
  • Clinical Notes Templates
  • Physitrack Integration
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Speech Pathology

Supporting speech therapists, pathologists, and language specialists.

Zanda provides speech therapists with efficient tools for session management, assessments, and tracking client milestones.

  • Configurable Forms & Assessments
  • Group Session Coordination
  • Integrated Billing & Invoicing
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Occupational Therapy

Efficient tools for occupational therapists and rehabilitation specialists.

Zanda helps practitioners stay on top of appointment management, client documentation, and billing with an all-in-one system that’s easy to use.

  • User-Friendly Calendar & Bookings
  • Treatment Notes & Documentation
  • HIPAA-Compliant Telehealth
  • Automated Invoicing & Payments
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Allied Health

Occupational therapists, homeopaths, massage therapists, naturopaths, and more.

Zanda helps allied health professionals thrive with specialized tools to manage sessions, track progress, and process payments.

  • Clinical Notes & Templates
  • Group Session Management
  • Automated Invoicing
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Osteopathy

The right tools for osteopaths and musculoskeletal health professionals.

Zanda makes practice management simple with flexible scheduling, secure documentation, and automated billing, ensuring smoother practice operations.

  • Multi-Location Calendar
  • Custom Notes & Body Charting
  • HIPAA-Compliant Zoom Telehealth & Client Portal
  • Integrated Invoicing & Payments
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Social Work

Designed for social workers, case managers, and behavioral health professionals.

Zanda provides client-centered tools for appointment coordination, documentation, and communication, ensuring smooth workflows and more effective support services.

  • One-Click Calendar Management
  • Access Notes from Anywhere
  • HIPAA-Compliant Telehealth
  • Custom Forms & Invoicing
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Massage Therapy

Practice management for massage therapists and bodywork practitioners.

Zanda makes it easy to organize appointments, track treatment progress, and handle billing for efficient practice operations.

  • Online Booking & Reminders
  • Custom Notes & Progress Tracking
  • Secure Client Management
  • Intuitive Invoicing & Payments
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Chiropractic

Efficient tools for chiropractors and spinal health professionals.

Zanda helps chiropractors simplify patient management with easy scheduling, secure documentation, and hassle-free billing—all in one platform.

  • Drag-and-Drop Calendar
  • Custom Treatment Notes
  • HIPAA-Compliant Intake Forms
  • Integrated Invoicing & Payments
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Mental Health

Designed for therapists, psychologists, counselors, and social workers.

Zanda equips mental health practitioners with secure tools for client management, telehealth, documentation, insurance claiming, and documentation.

  • HIPAA-Compliant Zoom Telehealth
  • Custom Treatment Notes
  • Online Booking & Reminders
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Podiatry

Supporting podiatrists and foot health specialists.

Zanda helps podiatrists stay organized with seamless appointment coordination, secure documentation, and integrated billing—keeping the focus on patient outcomes.

  • Intuitive Calendar & Bookings
  • Custom Treatment Notes
  • HIPAA-Compliant Zoom Telehealth
  • Flexible Invoicing & Payments
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Nutrition

Practice management for nutritionists, dietitians, and wellness practitioners.

Zanda improves scheduling, documentation, and billing with tools built to support client progress and coordinate daily tasks.

  • Intuitive Calendar & Bookings
  • Custom Notes & Progress Tracking
  • HIPAA-Compliant Telehealth
  • Flexible Invoicing & Payments
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Naturopathy

Simplified admin for naturopaths and holistic wellness practitioners.

Zanda helps naturopaths manage client appointments, records, and payments with ease, ensuring a well-organized workflow.

  • Drag-and-Drop Calendar
  • Custom Notes & Session Tracking
  • Client Portal & Telehealth
  • Integrated Invoicing & Payments
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Homeopathy

All-in-one system for homeopaths and holistic health practitioners.

Zanda simplifies practice management with easy scheduling, secure client records, and integrated billing, reducing admin work for a smoother workflow.

  • Flexible Calendar & Bookings
  • Custom Treatment Notes
  • HIPAA-Compliant Telehealth
  • Automated Invoicing & Payments
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Acupuncture & Chinese Medicine

Simplified admin for acupuncturists and Chinese medicine practitioners.

Zanda reduces admin workload and improves efficiency for holistic health practitioners with easy calendar management, secure documentation, and seamless billing.

  • User-Friendly Calendar & Bookings
  • Custom Treatment Notes
  • HIPAA-Compliant Zoom Telehealth
  • Integrated Invoicing & Payments
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Personal Training

Supporting personal trainers, fitness coaches, and strength specialists.

Zanda includes streamlined scheduling, online payments, and secure client management.

  • Easy Scheduling & Automated Reminders
  • Configurable Note Templates
  • Client Portal & Zoom Integration
  • Invoicing & Payments
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FAQ

Is Stripe HIPAA-compliant?

Understanding Stripe in Healthcare: Stripe powers secure card payments in Zanda. While Stripe doesn’t offer HIPAA-specific certification or sign Business Associate Agreements (BAAs) by default, our integration keeps protected health information (PHI) separate from Stripe, so you stay compliant without handling sensitive payment data directly.

HHS Guidance: According to the U.S. Department of Health and Human Services (HHS), payment processing isn’t a healthcare function under HIPAA. As a result, Stripe can be used for transactions, because it handles financial data only, not protected health information.

Secure Configuration: Keep your data where it belongs. Our Stripe integration shares only what’s needed to process payments—nothing more. That means no treatment notes and no PHI are shared with Stripe. Just secure, minimal billing details that keep you compliant and your clients protected.

What are the payment processing fees?

Zanda charges a small flat fee on each card payment to cover processing, but never for sending invoices. For full details about Stripe processing fees and, visit the Knowledge Base.

You have the option to automatically add Stripe card processing fees to client payments—helping your practice recover transaction costs while keeping billing transparent for your clients.