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HIPAA-Compliant Scheduling Software for Allied Health Practices

Built for busy clinics, Zanda simplifies appointment scheduling for allied health professionals. Easily manage your calendar, maintain HIPAA-compliance, and deliver quality care on your terms.

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Why choose Zanda for your appointment scheduling software?

Put your workflow on autopilot while staying in control. Our HIPAA-compliant scheduling software keeps your day running smoothly with built-in automations that reduce no-shows, fill last-minute gaps, and engage inactive clients.

Let clients self-book at their convenience through your online portal, while you stay focused on more important tasks—not chasing confirmations. Secure scheduling tools that are compliant and easy to use keep your day productive, not reactive.

Get your practice up & running in minutes.

View All Features
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Practice as you
imagined it.

Comprehensive tools for appointments

Appointment reminders

Reduce no-shows. Send automatic appointment reminders via SMS or email, keeping clients in the loop and your schedule moving.

Waitlist management

Turn cancellations into opportunities. Zanda includes automatic waitlist suggestions, prompting you to send an SMS and fill your calendar fast.

Online booking

Let clients book on their terms. Our patient scheduling software enables 24/7 online booking so clients can schedule when it suits them, while you keep full control of your availability.

Automatic appointment confirmation

Send appointment confirmations instantly. Once booked, Zanda alerts both client and practitioner by SMS or email, ensuring everyone’s on the same page and ready to go.

Personal appointments

Manage your schedule effectively with personal appointments. Account for personal commitments without disrupting your professional availability or daily operations.

Group appointments & classes

Zanda supports the scheduling of group appointments and classes. Set participant limits, enable prepayments for online bookings, and simplify the registration process.

Appointment flags

Use appointment flags as visual indicators to distinguish appointment types. These color-coded markers make it easy to manage your schedule and stay on top of your day.

Client portal

Offer convenience with the client portal. Clients can manage appointments, settle payments, and handle tasks independently–reducing your admin workload and saving you time.

Why HIPAA compliance matters in appointment scheduling

Using therapy scheduling software that meets HIPAA standards helps protect your practice from legal risks. Zanda keeps your data safe through:

  • End-to-end encryption
  • Permission-based user access
  • System-wide security protocols

Configurable calendar

Calendar groups

Use Groups to organize your view by team, specialty, or service type.

Location filter & time zones

Manage calendars by location and view local time zones at a glance.

Availability

Set availability to show when practitioners are on or off the clock.

 

Calendar display settings

Set display rules that match how you work.

 

Calendar filter

Use smart filters to surface appointment details like note status, flags, or resource use.

Hover card

Get details instantly by hovering over an appointment.

Google calendar sync

Sync with Google and Outlook to simplify calendar management.

Hear from practitioners using Zanda

The calendar is intuitive and I appreciate having multiple ways to add clients/bookings. Zanda enables my clients to book a free and/or paid appointment wherever they are worldwide without me needing to approve every step manually.
Safari L.
I love the whole diary/booking system, especially synced with my Google calendar and Xero… I spend a lot less time trying to get my calendar organized, and I can concentrate on the real work.
Kirsty C.
Senior Counsellor & Supervisor
It’s the hub of our nurses daily operations. The calendar, forms, bookings etc. they’re all essential for our nurses to be able to operate out in the community as they work autonomously.
Sian P.
Zanda is amazing and has everything I need for my therapy business. It is easy to use and set up and as I am someone that lacks technical skills, this is imperative to me. I love the colour coding for easy representation of client appointments and just how everything flows. I am so glad I found it, as it makes my life so much easier.
Victoria Knowler
I moved to Zanda (formerly Power Diary) a couple of months ago and, having trialled several different platforms, this one is by far the best for my sole trader UK counselling practice. Even in the short time that I have been with Zanda, they have made some significant improvements. The things I especially like are the automated emails to chase up payments, the ease with which you can send invoices and manage payments… and the calendar filters so you can see if there are any outstanding notes or unpaid invoices. You can also set your own flags and filter on these. The icons on the calendar view mean that you can see a lot of information on one screen.
Angela Lawn
I have used a number of medical practice software systems, but for the price and flexibility, I would highly recommend Zanda. It has all the functionality you need to run a busy practice with multiple sites and multiple practitioners with as many service codes as you like.
Anthony Gurney
The functionality is unbelievable. Though the price is within anyone’s reach, this isn’t just “good for the price”; this is a feature-rich program at any price. And the “star of the show,” as they call it, is their calendar. I switched over from a different online scheduling software, and the whole process took me 3 days. I sent it to a few clients to test the client portal, and they were impressed with how easy it was to use.
Ron D.
Group Fitness and Outdoor Activities Instructor
I like the simplicity of how our Zanda appointments sync to my Google calendar. Automated emails on booking and and reminders reduce administration. Easily integrated the online portal into my website and Facebook.
Angela B.
Owner and Spinal Flow Practitioner

Professions we serve

Professions We Serve

Psychology

Designed for psychologists and clinical mental health professionals.

Zanda provides psychologists with secure, compliant tools to manage client records, simplify communication, and run remote sessions with ease.

  • Client Notes & Progress Tracking
  • Client Portal
  • Telehealth Integration 
  • Claiming & Billing
Learn more

Counselling

Supporting counselors, psychotherapists, therapists, and social workers.

Zanda provides counselors with a secure and easy-to-use platform for efficient client management, enhanced communication, and impactful care.

  • Secure Client Notes
  • Appointment Scheduling & Reminders
  • Telehealth Integration
  • Client Invoicing & Payments
Learn more

Physiotherapy

Serving physiotherapists, and movement specialists

Zanda helps physiotherapists zip through their to-do lists with time-saving tools for appointment management, clinical notes, and exercise programs.

  • Appointment Reminders & Online Scheduling
  • Clinical Notes Templates
  • Physitrack Integration
Learn more

Speech Pathology

Supporting speech therapists, pathologists, and language specialists.

Zanda provides speech therapists with efficient tools for session management, assessments, and tracking client milestones.

  • Configurable Forms & Assessments
  • Group Session Coordination
  • Integrated Billing & Invoicing
Learn more

Occupational Therapy

Efficient tools for occupational therapists and rehabilitation specialists.

Zanda helps practitioners stay on top of appointment management, client documentation, and billing with an all-in-one system that’s easy to use. 

  • User-Friendly Calendar & Bookings
  • Treatment Notes & Documentation
  • HIPAA-Compliant Telehealth
  • Automated Invoicing & Payments
Learn more

Allied Health

Occupational therapists, homeopaths, massage therapists, naturopaths, and more.

Zanda helps allied health professionals thrive with specialized tools to manage sessions, track progress, and process payments.

  • Clinical Notes & Templates
  • Group Session Management
  • Automated Invoicing
Learn more

Osteopathy

The right tools for osteopaths and musculoskeletal health professionals.

Zanda makes practice management simple with flexible scheduling, secure documentation, and automated billing, ensuring smoother practice operations.

  • Multi-Location Calendar
  • Custom Notes & Body Charting
  • HIPAA-Compliant Zoom Telehealth & Client Portal
  • Integrated Invoicing & Payments
Learn more

Social Work

Designed for social workers, case managers, and behavioral health professionals.

Zanda provides client-centered tools for appointment coordination, documentation, and communication, ensuring smooth workflows and more effective support services.

  • One-Click Calendar Management
  • Access Notes from Anywhere
  • HIPAA-Compliant Telehealth
  • Custom Forms & Invoicing
Learn more

Massage Therapy

Practice management for massage therapists and bodywork practitioners.

Zanda makes it easy to organize appointments, track treatment progress, and handle billing for efficient practice operations.

  • Online Booking & Reminders
  • Custom Notes & Progress Tracking
  • Secure Client Management
  • Intuitive Invoicing & Payments
Learn more

Chiropractic

Efficient tools for chiropractors and spinal health professionals.

Zanda helps chiropractors simplify patient management with easy scheduling, secure documentation, and hassle-free billing—all in one platform.

  • Drag-and-Drop Calendar
  • Custom Treatment Notes
  • HIPAA-Compliant Intake Forms
  • Integrated Invoicing & Payments
Learn more

Mental Health

Designed for therapists, psychologists, counselors, and social workers.

Zanda equips mental health practitioners with secure tools for client management, telehealth, documentation, insurance claiming, and documentation.

  • HIPAA-Compliant Zoom Telehealth
  • Custom Treatment Notes
  • Online Booking & Reminders
Learn more

Podiatry

Supporting podiatrists and foot health specialists.

Zanda helps podiatrists stay organized with seamless appointment coordination, secure documentation, and integrated billing—keeping the focus on patient outcomes.

  • Intuitive Calendar & Bookings
  • Custom Treatment Notes
  • HIPAA-Compliant Zoom Telehealth
  • Flexible Invoicing & Payments
Learn more

Nutrition

Practice management for nutritionists, dietitians, and wellness practitioners.

Zanda improves scheduling, documentation, and billing with tools built to support client progress and coordinate daily tasks.

  • Intuitive Calendar & Bookings
  • Custom Notes & Progress Tracking
  • HIPAA-Compliant Telehealth
  • Flexible Invoicing & Payments
Learn more

Naturopathy

Simplified admin for naturopaths and holistic wellness practitioners.

Zanda helps naturopaths manage client appointments, records, and payments with ease, ensuring a well-organized workflow.

  • Drag-and-Drop Calendar
  • Custom Notes & Session Tracking
  • Client Portal & Telehealth
  • Integrated Invoicing & Payments
Learn more

Homeopathy

All-in-one system for homeopaths and holistic health practitioners.

Zanda simplifies practice management with easy scheduling, secure client records, and integrated billing, reducing admin work for a smoother workflow.

  • Flexible Calendar & Bookings
  • Custom Treatment Notes
  • HIPAA-Compliant Telehealth
  • Automated Invoicing & Payments
Learn more

Acupuncture & Chinese Medicine

Simplified admin for acupuncturists and Chinese medicine practitioners.

Zanda reduces admin workload and improves efficiency for holistic health practitioners with easy calendar management, secure documentation, and seamless billing.

  • User-Friendly Calendar & Bookings
  • Custom Treatment Notes
  • HIPAA-Compliant Zoom Telehealth
  • Integrated Invoicing & Payments
Learn more

Personal Training

Supporting personal trainers, fitness coaches, and strength specialists.

Zanda includes streamlined scheduling, online payments, and secure client management.

  • Easy Scheduling & Automated Reminders
  • Configurable Note Templates
  • Client Portal & Zoom Integration
  • Invoicing & Payments
Learn more

Zanda integrates seamlessly with…

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